The Executive Assistant III provides high-level executive administrative and operational support to senior leadership. This position is critical to the smooth functioning of the front office and requires a poised, proactive, and highly organized professional who thrives in a fast-paced, protocol-driven environment. The Executive Assistant III manages complex calendars, ensures efficient coordination of internal and external engagements, tracks critical taskers, and exercises sound judgment in handling sensitive matters. The successful candidate will demonstrate superior communication, multitasking, and organizational skills, and be trusted to represent senior leadership in a polished and professional manner. 

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.   

ESSENTIAL REQUIREMENTS  

KEY DUTIES AND RESPONSIBILITIES  

Essential Duties and responsibilities include the following.  Other duties may be assigned. 

Provides dedicated executive-level administrative support, managing daily operations with a high degree of autonomy and professionalism. 

Maintains and deconflicts complex executive calendars, coordinate meetings and speaking engagements, and provide printed and digital schedule updates throughout the day. 

Serves as the lead point of contact for organizing engagements, including office calls, briefings, interviews, internal coordination meetings, and external stakeholder sessions. 

Drafts, edits, and formats official correspondence, welcome letters, recognition notes, talking points, and other documentation in accordance with Army formatting standards (e.g., AR 25-50). 

Coordinates visitor access requests, welcome packages, and sponsorship oversight for incoming personnel; support in-processing activities. 

Assists with the onboarding of new staff by coordinating orientation logistics, preparing materials, scheduling initial meetings, and ensuring proper documentation is completed. 

Leads logistical preparations for key meetings and events, including preparation of read-ahead materials, printing slide decks, and managing conference room reservations. 

Serves as liaison for public affairs coordination and photo documentation of notable events. 

Maintains and updates executive tools such as leader trackers, key contact lists, alert rosters, and shared calendars. 

Manages incoming calls, record important information, and facilitate timely responses or redirection to appropriate personnel. 

Tracks and monitors administrative taskings, action items, and follow-ups across the office. 

Plans and coordinates internal milestones such as retirements, farewells, and staff recognition events, ensuring professional execution. 

Oversees general office operations, including maintenance requests, burn bag rotations, supply inventory, and workspace setup. 

Collaborates with internal divisions and external partners to ensure alignment and support for executive objectives and initiatives. 

Steps in to coordinate and delegate meetings during leadership absences, ensuring continuity of office operations. 

Supports executive travel planning and coordination, including preparation of travel authorizations and vouchers through the Defense Travel System (DTS) and managing APACS requests. 

Contribute to the development and maintenance of standard operating procedures (SOPs), workflows, and process maps. 

EDUCATION AND EXPERIENCE 

Bachelor’s degree and four to seven (4-7) years relevant experience and/or training, or equivalent combination of education/experience. 

Preferred: Minimum of five (5) years of experience supporting senior executives in a federal, military, or similar environment. 

PHYSICAL DEMANDS 

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.  Exposed to general office noise with computers printers and light traffic. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.  

EOE including Disability/Vet  

CNI offers a comprehensive benefits package that includes:

• Medical
• Dental
• Vision
• 401(k)
• Family Planning/Fertility Assistance
• STD/LTD/Basic Life/AD&D
• Legal-Aid Program
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) – (11) Federal Holidays
• Training and Development Opportunities

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).