The Medical Records Clerk maintains the medical records for the OMS clinic IAW AFI and SGPO OI 75-1.  This position reviews medical record for completeness and accuracy. This position works closely with ASIMS, DOEHRS, and GENESIS to track and locate employees. This position is 100% on-site at Hill AFB.  

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays. 

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.    

ESSENTIAL REQUIREMENTS 

• Must be able to obtain a Public Trust Clearance for access to facilities, equipment and property.   

• BLS certification  

• High school diploma or general education degree (GED) and a minimum of two (2) years relevant general office experience and/or training, or equivalent combination of education/experience. Two (2) years of computer experience.   

• Ability to deal with patients in a courteous and effective manner whether in person or by telephone.  

• Ability to establish and maintain effective working relationships with staff members, the OMS patients, and HAFB personnel.  

• Knowledge of the OMS Medical record filing directions IAW AFI 41-210 and SGPO OI 75-1.  

• Knowledge of the OMS provider’s schedules to schedule injury/illness visits and follow-ups without double booking or booking during meetings.  

• Knowledge of urgent and emergent care needed as HAFB employees come into the clinic for care.  

• Knowledge of the HIPAA and Privacy Act laws and regulations as working, talking, and being in the open medical records room with patients around at all times.  

• Knowledge of allowable employees to be in the medical records room without an escort and who should have an escort to be in the room.  

• Knowledge of security clearance, advance sick leave, FFD, follow up, case management, PD and SF 78, processes and procedures to accurately guide questions or employees to the correct place for assistance as needed.  

• Knowledge of reading off-base provider RTW forms to evaluate if an RN or a provider needs to see the patient for the RTW appointment.  

• Knowledge of the use of the terminal two-digit social security number filing system IAW AFI 41-210.  

• Knowledge of GENESIS, PIMR, outlook, instant messenger, and other ASIMS as directed by the RN Supervisor.  

KEY DUTIES AND RESPONSIBILITIES 

Essential Duties and responsibilities include the following. Other duties may be assigned.  

• Answers all telephone questions or transfer as t-cons as necessary. Potential questions may be related to the annual influenza program, changes of schedules, requests for refills, or supervisors asking if their employee had actually been seen in the clinic.  

• Establishes and assembles medical records IAW AF instructions and SGPO OI 75-1.  

• Assures all forms used in the OMS clinic have been approved per ECOMS and have an MDG number.  

• Assures questionnaires, OSHA 301s, and other paperwork is completed on both sides for the employee’s appointment.  

• Assures the provider has filled out his/her portion of the forms prior to patient leaving the OMS clinic.  

• Assures employee has signed the bottom of the RTW form.  

• Assures all the correct paperwork has been placed in the packets by the Scheduler and Pre-placement MRC and correct as needed.  

• Fax requests for records and follow up to assure reception of same requested records for the providers.  

• Maintains the parking lot list for BEE for anyone who parked in our lot signs in so a parking ticket will not be written.  

• Compiles a list of security screenings requested from AF 2583 HAFB units. Assure medical records are pulled for the OMS Staff RN to review. Returns the screening forms to the units within the 10 working day timeline.  

• Maintains watch on the monitoring equipment at the entryways of building 249.  

• Completes the annual 100% medical record review using medical record list printed from GENESIS.  

• Pulls all medical records prior to appointment time, except for walk-in patients.  

• Reviews the medical record for correct sequence and filing prior to appointment time.  

• Update the AF 1480 in the medical record for audio patients from the questionnaire employee filled out at the time of the appointment.  

• Review medical records prior to filing to ensure all components of the examination have been completed and are filed IAW 75 MDG instruction and SGPO OI 75-1.  

• Copies medical records as requested by HAFB employees.  

• Keeps accountability and availability for medical records IAW AF instructions and SGPO OI 75-1.  

• Requests retired medical records from the National Personnel Records Center, St. Louis, MO as needed.  

• Maintains master appointment schedule and coordinates appointments with other staff.  

• Schedules all follow up appointments prior to employee leaving the clinic.  

• Coordinates schedules between Audiology, Respiratory Protection Fit Testing, and Provider appointments.  

• Completes appropriate clinic and patient identification information on all forms.  

• Instructs patients in completing forms as necessary.  

• Monitor waiting room to ensure all employees have been assisted.  

• Reviews the block month Similar Exposure Group (SEG) requirements on the AF 2766 and AF 2755 and schedules exams accordingly.  

• Works directly with PH to ensure PIMR reflects personnel rosters from DOEHRS.  

• Call 911 as needed for trauma patients, Code Red or Code Blue. Other Code Red responsibilities include calling 911 to alert of fire alarm; checking audiology waiting room and audio booths for patients and escorting them to the Bldg 249 meeting area.  

• Assists in the orientation of new personnel.  

• Serves as a member of the emergency response team to include knowledge of duties.  

• Compiles and completes daily patient reports as required.  

EDUCATION AND EXPERIENCE 

High school diploma or general education degree (GED) and a minimum of two (2) years’ relevant general office experience and/or training, or equivalent combination of education/experience. Two (2) years of computer experience.   

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.  

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. May occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.  

CNI offers a comprehensive benefits package that includes: 

• Medical 

• Dental 

• Vision 

• 401(k) 

• Family Planning/Fertility Assistance 

• STD/LTD/Basic Life/AD&D 

• Legal-Aid Program 

• Employee Assistance Program (EAP) 

• Paid Time Off (PTO) – (11) Federal Holidays 

• Training and Development Opportunities 

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).