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In support of the U.S. Department of Energy (DOE) Office of the Chief Information Officer (OCIO), the Security Specialist provides support to the OCIO Headquarters Security Officer (HSO) to maintain the overall safety and security within the OCIO and assist in the timely dissemination of security information throughout all departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.
Assists the HSO with maintenance of the OCIO Appendix in accordance with the Headquarters Facilities Master Security Plan (HQFMSP) (i.e., to include formal appointment dates of HSO, alternate HSOs and representatives).
Assists with the Classified Information Systems Security Officer (ISSO) and alternate(s), Operations Security (OPSEC) working group member (if CIO member), classification representative(s), Technical Surveillance Countermeasures Officer (TSCMO), control station personnel, and Security Awareness POC as required.
Assists with inventory and control of security facilities and equipment (i.e., location and identification, of all Limited/Vault type rooms, containers, copiers, computers, VTC systems or other secured telecommunications equipment, facsimiles and shredders).
Assists with ensuring compliance with all security directives and the HQFMSP.
Assists in ensuring that all Federal and Contractor employees receive the required CMPC training and maintain the training records.
Assists in maintaining a current authorized classifiers and de-classifiers listing in the OCIO appendix to the HQFMSP.
Assists with the preparation of requests for deviations to security directives and the HQFMSP and obtaining the approval of the CIO prior to submission to the Office of HQ Security Operations.
Assists with the implementation of security-related procedures to include: the control and management of CIO Limited or Vault Type Rooms; Access authorizations and registration in SSIMS prior to submission to Office of Personnel Security; control and handling of classified material; reviews classified visits, foreign visits and assignments and foreign travel requests; investigation, track and report Federal and Contractor staff security infractions; ensures escorts are trained and performing properly; tracks Federal compliance with security training (Annual Security Refresher Briefing); attends all Headquarters security-related meetings as identified by TM.
Assists with IN and OUT processing of Federal staff.
Assists with paperwork necessary for passing Federal or Contractor clearance information to attend classified discussions or meetings outside of DOE or for other agency/Contractors’ employees holding clearances to be passed to DOE to allow their attendance at classified discussions and meetings being sponsored by OCIO or other HQ element. This also pertains to site visits.
Assists with FACTS data entry for Foreign National Unclassified Visits and assignments.
Assists with overseeing key and lock management, including fabrication, issuance, return and (if using Level III security keys) destruction.
Assists with OCIO EMDC personnel to ensure that express packages are picked up and opened to determine contents are classified, and if so, ensure immediate delivery to Classified Document Control Station.
Assists in establishing and maintaining a working relationship with HQ Security, Alternate HSOs and program personnel.
Assists with acquiring the appropriate security badges and access authorizations for the OCIO Federal staff and other government agency and Intergovernmental Personnel Act employees. (Note: Contractor staff is handled by IM-13 Alternate HSO/CORs and Representative).
Assists in initiating applicants for security clearances and security badges by administering the electronic questionnaire and providing follow-up.
Assists with the collection of information and forms for initiating all Federal staff in the USAccess system to obtain a HSPD-12 badge.
Assists in reviewing clearance related forms completed by Federal employee for completeness prior to submission to AU.
Assists with out-processing of Federal employees (badge turn in, account terminations, debriefing if needed).
Assists with collecting badges, etc. from any Federal employee unable to turn it in when leaving (i.e., illness, death, or other circumstance).
Assists Contractor Facility Security Officers with the establishment of secure areas within the company’s corporate office. Assists with the preparation of a facility security plan and coordinates an initial visit by the HQ Security Team.
Assists with the completion of a Self-Assessment between the periodic surveys to include a review of all applicable S&S program elements.
Demonstrates familiarity with the Headquarters Facilities Master Security Plan (HQFMSP).
Attends all HQ security-related meetings including the quarterly HSO meeting OPSEC and Facility Security Committee monthly meetings.
Assists in monitoring the IMHSO@hq.doe.gov mailbox. Replies to any inquiries.
Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.
EDUCATION / EXPERIENCE
Bachelor’s degree in Computer Science, Information Systems, or a related field of study and a minimum of five (5) years’ of relevant experience, or equivalent combination of education / experience. Must have quality management experience related to information systems and applications.
CERTIFICATES, LICENSES, REGISTRATION
U.S. citizens only due to government or federal requirement
Must have a Q OR TS CLEARANCE
JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES
Working knowledge of relational database environments, structured analysis, data modeling, information engineering, mathematical model building, sampling and cost accounting
Proficient knowledge and understanding of a variety of concepts, practices and procedures related to computer systems and applications
Knowledge of ISO and CMMI
Solid analytical, critical thinking and problem-solving skills with ability to analyze and develop complex design objectives
Proven ability to perform in an advisory capacity and to make recommendations for resolving issues
Excellent computer skills with demonstrated proficiency in Microsoft Windows / Office
Excellent verbal and written communications skills with ability to make presentations
Excellent customer service skills
Ability to effectively manage multiple projects and priorities
Excellent organization skills with ability to meet demanding and evolving schedule / priorities in a fast-paced work environment
Ability to process and summarize complex information clearly and succinctly in order to avoid misunderstandings / misinterpretations
Ability to work both independently and in a team environment towards the successful achievement of goals and objectives
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate hand tools, computers, and/or controls. Required to speak and hear. Frequently required to stand on ladders or objects, walk and stoop, kneel, crouch, or crawl under or behind objects. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Minimal risk of electrical shock.
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