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Office Assistant

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Office Assistant

Full-Time/Part-Time Full-Time

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

SUMMARY

The Office Assistant provides clerical support to assist the Chickasaw Nation Industries project management office located at Indian Head Maryland. This position performs a variety of basic clerical tasks such as answering phones, preparing correspondence, filing and scheduling appointments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following.  Other duties may be assigned.

Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.

Receives telephone calls, emails or visitors, and assists as required.

Processes and routes incoming mail and other forms of communication (i.e., facsimiles, e-mail, postal mail, express mail, etc.).

Prepares outgoing mail and other forms of communication (i.e., facsimiles, e-mail, postal mail, express mail, packages, etc.).

Retrieves, copies and files documents. Maintains hard copy and soft copy files.

Maintains office calendar, and assists with scheduling of meetings and appointments. Assists with meeting preparations, as assigned, which includes WebEx meetings.

Provides clerical support for scheduled training activities.

Assists in the collection and production of inquiry volumes and types within the email support boxes.

Helps prepare briefing materials and meeting documents in a timely manner. Assists management in compiling and organizing meeting materials.

May prepare PowerPoint presentations, spreadsheets and/or reports. Implements government guidelines, as instructed.

Orders and distributes office supplies.

Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize output.

Responsible for aiding in own self-development by being available and receptive to any training made available by the company.

Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and Human Resources. Will immediately correct any unsafe conditions as the best of own ability.

EDUCATION/EXPERIENCE

High school diploma or general education degree (GED) and one (1) year clerical experience working in an office environment; or equivalent combination of education / experience.

CERTIFICATES, LICENSES, REGISTRATION

JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES

Operational knowledge of standard office practices and procedures

Proficient in the use of standard office equipment such as computers, typewriters, copiers, fax machines, scanners, telephone systems and office automation systems

Skilled proficiency in the use of Microsoft Windows and Office programs (i.e., Word, Excel, Outlook, PowerPoint, etc.)

Knowledgeable and proficient in the use of the English language as to professional business grammar, spelling, punctuation and capitalization in the preparation of correspondence, reports and presentations

Ability to compose correspondence from draft to final version, both electronic and hard copy

Working knowledge of business records management and filing processes

Excellent verbal and written communications skills

Excellent customer service skills with ability to apply general business and telephone etiquette

Solid time management skills with ability to efficiently schedule and coordinate appointments, meetings, and timelines

Excellent organizational and multitasking skills relevant to carrying out day-to-day responsibilities

Detail-oriented with ability to produce quality work within specified deadlines

Ability to maintain confidentiality and to use discretion with sensitive information

Ability to work independently and in a team environment

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!