Human Resources Assistant III
The Human Resources Assistant III performs a variety of human resources administrative tasks in support of the Center for Disease Control and Prevention (CDC), Human Resources Office (HRO).
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.
Coordinates and schedules meetings to ensure tasks are on track and meeting customer needs/requests. This work is complex in nature as it requires planning and logistical expertise to be applied and executed.
Coordinates meetings (in person and using remote meeting technology) including scheduling of meetings, developing agendas and documenting meeting outcomes.
Tracks and reports on progress of various activities and shares with leadership and customers to receive feedback.
Oversees project timelines in order to ensure a successful event.
Generates professional reports using the appropriate Microsoft Office product for delivery.
Communicates on a regular basis the status of activities and follows up as needed directly with leadership and customers.
Collaborates with all levels of employees to ensure project timelines and tasks are met.
Produces and updates documents based on written material such as policies, standard operating procedures, internal operating procedures, guidelines, etc. Provides substantive feedback and inclusion in developing materials that will be used at the event.
Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.
EDUCATION / EXPERIENCE
High school diploma or general education degree (GED); and six (6) months related experience and or training; or equivalent combination of education and experience. Experience with basic federal human resources terminology, regulations, operations, procedures, requirements, and practices. Experience with the automated systems Electronic Official Personnel Folder (eOPF) and Department of Interior's Federal Personnel Payroll System (FPPS). Experience with word processing software, spreadsheet applications, and other general administrative technologies
CERTIFICATES, LICENSES, REGISTRATION
Must be able to obtain Government clearance
U.S. Citizen/Green Card only due to Government or federal requirements
JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES
Working knowledge of automated HR processes
Operational knowledge of human resource administrative practices and systems such as word processing, records management, schedule / time management, payroll, etc.
Skilled proficiency utilizing Microsoft Windows and Office programs (i.e., Word, Excel, Outlook, PowerPoint, etc.)
Excellent communications skills (i.e., verbal, written and presentation)
Ability to work and communicate effectively with all levels of management and coworkers, as well as external contacts
Exceptional customer service skills with ability to receive and provide information with clarity, courtesy and tact
Ability to handle sensitive information with discretion and to maintain confidentiality
Ability to take initiative in carrying out recurring assignments and to work independently within the framework established by the supervisor
Detail-oriented with ability to organize work, set priorities and handle multiple projects
Ability to work independently or in a team environment towards the successful achievement of goals
Ability to read, analyze, and interpret general business periodicals, professiona1journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
SPECIAL PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.