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Assistant Manager – Searchers

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Assistant Manager – Searchers

Job ID 6589
Job Location Alexandria - VA
Category Management
Full-Time/Part-Time Full-Time

The Assistant Manager – Searchers provides support to the United States Patent and Trademark Office (USPTO), Knowledge Management Support Services (KMSS). This position manages one or more projects, provides direction, training, and oversight to work groups and assists with all activities related to staffing such as: recruitment, orientation, training, staff production, counseling, remediation, evaluations and performance appraisals, and voluntary or involuntary separation

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following.  Other duties may be assigned.

 

Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.

 

Assists with management of one or more projects, tasks or task orders. Provides direction, training and oversight to assigned work groups.

 

Assists with all activities related to staffing such as: recruitment, orientation, training, staff production, counseling, remediation, evaluations and performance appraisals, and voluntary or involuntary separation.

 

Ensures maximum effectiveness in the use of resources.

 

Contributes to formal initiatives such as search or training initiatives.

 

Assists the Program Manager (PGM), Project Manager (PM) and Deputy Program Manager (DPM) with development and implementation of plans to address workload spikes.

 

Communicates client expectations on performance standards to contract staff. Provides motivation and instruction for staff to achieve performance standards.

 

Assists the PM and the DPM with new initiatives or projects and with the development of innovative management solutions for the client.

 

Meets routinely with the Government and contract staff. Preparation for, attendance at, and follow-up for these meetings may adsorb as much as 50% of the average week.

 

Assists the PM with ensuring that new projects or initiatives fall within the negotiated level of effort.

 

Compiles and quality controls all statistical reports, develops and updates procedural manuals and Provides input for reports and other deliverables.

 

Provides input to the PM and the DPM concerning performance standards.

 

Provides input, planning support and implementation support for marketing and outreach activities and for informal and formal events with client and staff.

 

Meets routinely with the Government and contract staff. Communicates client expectations to staff.

 

Responsible for aiding in own self-development by being available and receptive to any training made available by the company.

 

Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output. Responsible for aiding in own self-development by being available and receptive to all training made available by the company.

 

Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.

 

EDUCATION/EXPERIENCE REQUIRED

Master’s Degree in Library Science preferred or Bachelor's degree and a minimum of three (3) years’ of search expertise handling complex search requests, or equivalent combination of education / experience. Experienced in management, supervising or relevant leadership experience.

 

CERTIFICATES / LICENSES / REGISTRATION

 

JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES

Deep knowledge of searching techniques and resources provided by large commercial database vendors such as Dialog and/or STN

Excellent verbal and written communications skills with ability to effectively present information

Excellent supervisory and management skills with ability to resolve conflicts, grievances, confrontations or disagreements in a constructive manner

Skilled proficiency in the use of Microsoft Office Suite (i.e., Word, Excel Outlook, Project, etc.)

Exceptional organization skills with ability to effectively manage multiple projects and priorities

Ability to schedule, plan and lead meetings

Excellent analytical and critical thinking skills with ability to implement a proactive approach to problem-solving

Ability to interact professionally with team members, management, and clients of all levels

Exceptional ability to work under pressure and to meet tight deadlines

Ability to effectively work both independently and in a highly collaborative, team environment

 

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 

 

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

 

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

 

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