REPORT SPECIALIST III
The Report Specialist III provides support to the Food and Drug Administration (FDA), Office of Foods and Veterinary Medicine (OFVM) in the implementation of the Food Safety Modernization Act (FSMA).
This position assists the program manager with project planning activities including collecting information, developing project plans and timelines, and determining resources.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility and ownership/accountability of actions taken.
Assists in project management for the complete project lifecycle.
Establishes project plans using Project Management software, including setting timeframes, milestones, and an agreed upon endpoint.
Provides meeting minutes, routine reports, notices, document discussion notes, and follow-up actions to project team leaders and team members in an appropriate timeframe following a meeting.
Schedules meetings and provides logistical support such as, room reservations, room and audiovisual setups, and WebEx setup as requested.
Documents project milestones and timeframes for tasks in order to track progress.
Ensures plans and timelines are submitted within 24 hours after they are established and updates information in one to two business days following a change.
Ensures updates on working group tasks and other routine reports are provided by the requested deadline.
Keeps Leadership apprised of progress in meetings and outlines potential obstacles.
Provides weekly reports from meetings held by the Project Management Team and the Implementation Executive Committee meeting if on the agenda.
Responsible for aiding in own self-development by being available and receptive to any training made available by the company.
Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize output.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.
EDUCATION / EXPERIENCE
Bachelor’s degree preferred and a minimum of six (6) years’ relevant experience and/or training, or equivalent combination of education / experience.
CERTIFICATES, LICENSES, REGISTRATION
JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES
Operational knowledge and skill in administrative / clerical practices and systems, such as word processing, presentation development, records management, schedule / time management, as well as other office procedures and terminology
Advanced computer knowledge with skilled proficiency using Microsoft Office programs (i.e., Word, Excel, PowerPoint, Outlook, etc.)
Skilled in planning and setting up room requirements for events and meetings
Excellent organization skills with adept ability to set and manage multiple priorities
Exceptional verbal and written communication skills
Excellent customer service skills with ability to apply good listening skills and to handle unusual or complex situations with a calm and focused approach
Ability to produce quality work, meet critical deadlines and pay attention to detail in a fast-paced, demanding environment
Ability to adapt to change and to maintain a positive and professional demeanor
Ability to handle sensitive information and maintain confidentiality
Ability to be proactive, take initiative and accept accountability for assigned work functions
Ability to work and communicate effectively with all levels of management and coworkers, as well as external contacts
Ability to work independently and in a team environment
Ability to identify problems and to use sound judgment
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.