Accounts Receivable Supervisor
The Accounts Receivable Supervisor provides supervision and training to the Chickasaw Nation Industries Corporate Accounts Receivable / Contract Billing team. This position helps to coordinate accounts receivable activities for timely and accurate delivery. The Accounts Receivable Supervisor also assesses and implements productivity and process improvements, drives continuous precision, and provides direction to enhance internal controls and customer service.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.
Ensures standard operating procedures and process documentation is up-to-date and being followed.
Supervises and coordinates accounts receivable activities, ensuring an accurate accounts receivable system.
Oversees the entry of billing data into the accounting system, and confirms that the information is properly coded and keyed.
Responsible for accuracy and corrections to customer accounts, funding reconciliations, invoicing / postings to accounts receivable.
Ensures that all AR / billing transactions comply with established policies and procedures. Helps to ensure compliance with the Federal Acquisition Regulations (FAR), Service Contract Act (SCA), and Generally Accepted Accounting Principles.
Works with the Contract Billing Administrator to implement continuous improvement activities with a focus on process consistency, efficiency and accuracy. Assesses department workflow to determine overall effect. Makes recommendations for process improvements.
Enhances the professional development of staff by working with each direct report to provide constructive input for the successful achievement of yearly goals and objectives.
Provides training to new and existing staff, as needed.
Works with other departments to gather necessary information and to ensure continued customer satisfaction.
Ensures monthly AR close deadlines are consistently met.
Ensures proper filing and storage of records.
Provides customer service to both internal and external parties. Assists with customer billing inquiries. Analyzes and resolves related problems or issues.
Supports and helps to coordinate audits of the Accounts Receivable / Billing Department.
Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.
EDUCATION / EXPERIENCE
Bachelor’s degree in Accounting, Business or a related field of study and a minimum of four (4) years directly related A/R experience, with at least one (1) year supervisory experience; or equivalent combination of education / experience. Experience in federal government contracting preferred.
CERTIFICATES / LICENSES / REGISTRATION
JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES
Operational knowledge and skills in accounts receivable processes
Knowledge and understanding of accounting regulatory and compliance standards (i.e., FAR, GAAP, SCA, etc.)
Excellent computer skills with advanced proficiency in Microsoft Office programs (i.e., Excel, Access, Word and Outlook) and ability to utilize 10-key function
Excellent supervisory skills with ability to effectively lead, mentor and train others
Solid organizational skills relevant to carrying out day-to-day responsibilities
Proficient in verbal, written and listening skills
Exceptional customer service and relationship-building skills
Detail-oriented with ability to effectively multi-task
Ability to learn and apply new knowledge in a fast-paced environment
Ability to effectively work both independently and in a team environment
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to calculate figures and amounts such as discounts, interest, proportions and percentages.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.